Stanford University

Room Reservations

There are two distinct types of room reservations within our department: Academic (course-related, area exams and dissertation defenses) and Event Reservations (seminars, MRC events, and other miscellaneous events). to book a room for any of our events, you must first fill out the appropriate room reservation from. Please read the sections below to determine which form you will need. If you need any clarification on what form you will need, please email mathfrontdesk [at] stanford.edu.

Academic (Course Related, Area Exam, Dissertation Defense)

Room reservations related to a Math course (office hours, review sessions, OAE exam accommodation rooms, etc.), or a graduate student milestone (Area Exam, Dissertation Defense) are administered by the Student Services Specialist. To request a room for academic purposes, please submit the Academic Room Reservation Form.

  • Event Title (ie. Math 51 Midterm, Math 20 review session, etc.)
  • Date of the event 
  • Start and end time of the event
  • Number of seats needed (If you would like alternate seating for exams, please double your number. For example, if you have a class of 30 and require alternate seating for an exam, please request 60 seats.)
  • Room preference:
    • Course related reservations may only be made in rooms controlled by the Registrar’s Office. You can see the Registrar controlled rooms schedules on 25 Live.
    • Area Exam and Dissertation Defense reservations may be made in department owned rooms or Registrar’s Office rooms. You can see the department owned rooms schedule on the Scheduling an Event Page.

A confirmation of the reservation will be sent to you by the Student Services Specialist once it is booked.

Room Reservation Policies:

  • Rooms must be requested a minimum of 3 business days in advance.
  • For rooms controlled by the Registrar’s Office it can take several days for the reservation to be approved.
  • For rooms controlled by the Registrar’s Office, the following policies apply:
    • During the first two weeks of the quarter, the reservation will not be confirmed until the day before.
    • Reservation requests during peak class times, M-F, 8am-6pm, will be processed after the first two weeks of the quarter.

 Seminars

A seminar is generally defined as an ongoing, weekly event based around a specific focus or topic. Seminars are published on the department website and included in the weekly announcement email. To request a room for a seminar, including any "special" cases of unusual day or time, please submit the Room Reservation Webform.

Contact the Program Event Coordinator. 

MRC Sponsored Events (Conferences, Workshops, Distinguished Lecture Series, Public Lectures)

Sponsored conferences, workshops, and lecture series that both advance research areas and report on recent progress, bringing internationally known mathematicians to Stanford for consultation and collaboration and introduce young mathematicians to cutting-edge research in a variety of areas in the mathematical sciences. To request a room for an MRC sponsored event, please submit the Room Reservation Webform.

Contact the Program Event Coordinator.

Miscellaneous Events in Department Owned Spaces (383N, 383XX, 384H, 384I, and 4th Floor Lounge)

Any event held in a department owned space must be approved in advance by the department administration. If you wish to reserve a department owned space, please complete the Room Reservation Webform to initiate your request at least 2 weeks prior to your event. To check room availability see the Seminar Rooms and 4th Floor Lounge calendars.

If you have any questions about reserving department owned spaces, please contact Mathfrontdesk [at] stanford.edu